Documentation of efforts to solicit quotes, bids and/or proposals from SMWBE shall be part of the procurement record and consist of the following actions.
- Prime Vendors must report all payments to sub-contractors, sub-suppliers, and/or sub-consultants to Bexar County. Payments made to all sub-contractors, sub-suppliers, and/or sub-consultants are tracked on a monthly basis. A semi-annual report including information on solicitations, contracts awarded and payments made to prime vendors and sub-contractors, sub-suppliers, and/or sub-consultants is provided to the Commissioners Court by the Small Business and Entrepreneurship Department.
- The Contract and Diversity Management System (CDMS) is a web-based paperless system that Prime vendor shall use to report sub-contracting payments made to SMWBE for any sub-contracting, sub-suppliers, and/or sub-consultant tier-level.
- The Small Business and Entrepreneurship Department staff will verify payments and seek to resolve any disputes. Staff provides training and education for all prime and sub-vendors.