Section 11: Documentation And Reporting

Documentation of efforts to solicit quotes, bids and/or proposals from SMWBE shall be part of the procurement record and consist of the following actions.

  1. Prime Vendors must report all payments to sub-contractors, sub-suppliers, and/or sub-consultants to Bexar County. Payments made to all sub-contractors, sub-suppliers, and/or sub-consultants are tracked on a monthly basis. A semi-annual report including information on solicitations, contracts awarded and payments made to prime vendors and sub-contractors, sub-suppliers, and/or sub-consultants is provided to the Commissioners Court by the Small Business and Entrepreneurship Department.
  2. The Contract and Diversity Management System (CDMS) is a web-based paperless system that Prime vendor shall use to report sub-contracting payments made to SMWBE for any sub-contracting, sub-suppliers, and/or sub-consultant tier-level.
  3. The Small Business and Entrepreneurship Department staff will verify payments and seek to resolve any disputes. Staff provides training and education for all prime and sub-vendors.

Show All Answers

1. Section 1: Purpose
2. Section 2: Policy
3. Section 3: Legal References
4. Section 4: Definitions
5. Section 5: Program Goals
6. Section 6: Administration
7. Section 7: Certification
8. Section 8: Solicitation and Award of Commodities, Equipment, Maintenance, Construction, Services and Professional Services and Personal Services Under $50,000
9. Section 9: Solicitation and Award of Commodities, Equipment, Maintenance, Construction, Services and Professional Services and Personal Services Over $50,000
10. Section 10: Vendor Responsibilities
11. Section 11: Documentation And Reporting
12. Section 12: Administration of Vendor Data
13. Section 13: Responsible Offices
14. Section 14: County Responsibilities
15. Section 15: Exemptions to the SMWBE Policy Provisions
16. Section 16: Debarment Procedures
17. Section 17: Request for Information
18. Section 18: Effective Date
19. Attachment A: SMWBE Program Goals
20. Attachment B: SMWBE Program Report
21. Attachment C: Bexar County Purchasing Department Vendor Registration Form
22. Attachment C1200: Bid Submittal Forms
23. Attachment D: Guidelines for the Bexar County SMWBE Advisory Committee
24. Attachment E: Bexar County SMWBE Program Advisory Committee Standard Operating Procedures