Section 9: Solicitation and Award of Commodities, Equipment, Maintenance, Construction, Services and Professional Services and Personal Services Over $50,000

(a) COMMODITIES, EQUIPMENT, MAINTENANCE, CONSTRUCTION AND SERVICES

  1. In accordance with Local Government Code Section 262.023(a), the purchase of commodities, equipment and/or services (non-professional services), maintenance or construction in excess of $50,000 requires a formal/competitive bidding process. Nothing in this policy is to be construed to require the County to award a contract to other than the lowest responsible bidder as required by this state law.
  2. The Purchasing Department will document attempts to solicit bids or proposals from a minimum of three SMWBE for competitive purchases that are estimated to cost over $50,000 using vendor lists and/or price tabulations.
  3. The purchase of professional and personal services will be performed in accordance with law, County policies, the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code), or the County Purchasing Act (Section 262 of the Texas Local Government Code).

(b) PROFESSIONAL AND PERSONAL SERVICES

  1. County departments and offices will document attempts to solicit proposals utilizing SMWBE for the purchase of professional and personal services using vendor lists and/or price tabulations.

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1. Section 1: Purpose
2. Section 2: Policy
3. Section 3: Legal References
4. Section 4: Definitions
5. Section 5: Program Goals
6. Section 6: Administration
7. Section 7: Certification
8. Section 8: Solicitation and Award of Commodities, Equipment, Maintenance, Construction, Services and Professional Services and Personal Services Under $50,000
9. Section 9: Solicitation and Award of Commodities, Equipment, Maintenance, Construction, Services and Professional Services and Personal Services Over $50,000
10. Section 10: Vendor Responsibilities
11. Section 11: Documentation And Reporting
12. Section 12: Administration of Vendor Data
13. Section 13: Responsible Offices
14. Section 14: County Responsibilities
15. Section 15: Exemptions to the SMWBE Policy Provisions
16. Section 16: Debarment Procedures
17. Section 17: Request for Information
18. Section 18: Effective Date
19. Attachment A: SMWBE Program Goals
20. Attachment B: SMWBE Program Report
21. Attachment C: Bexar County Purchasing Department Vendor Registration Form
22. Attachment C1200: Bid Submittal Forms
23. Attachment D: Guidelines for the Bexar County SMWBE Advisory Committee
24. Attachment E: Bexar County SMWBE Program Advisory Committee Standard Operating Procedures