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Hospital births and home births that occurred after 1967 within the city limits may be obtained at the Office of the City Clerk’s Office – Vital Records Division (which is the local registrar) located at 719 S Santa Rosa or by calling 210-207-8815.All births that occurred in the rural part of Bexar County before 1967 and all births that occurred in Wilford Hall Military Medical Center (formerly Lackland AF Hospital) before 1967 may be obtained from the Bexar County Clerk’s Office.
The cost for a birth certificate is $23.00 per copy.
Most changes are done through the Texas Department of State Health Services:
Texas Dept of State Health Services1100 W 49th StreetAustin, Texas 78756512-458-7111 or 888-963-7111
Yes, the required forms can be mailed along with a check or money order payable to Lucy Adame-Clark Bexar County Clerk. (Temporary checks are not accepted)
You may download a printable version of the Assumed Business Name Certificate by going to the following link:
Mailing Address:Bexar County Courthouse100 Dolorosa St. Suite 104San Antonio TX 78205
The fee is $14.00 for one owner and $0.50 for each additional owner.
You must determine if the name you wish to use is available. To determine if the name you wish to use is available (i.e. not being used by another business), you may conduct a search using the County Clerk’s website, or one of the members of our staff who are located in Suite B103, of the Paul Elizondo Tower, may conduct a search for you. You must submit the appropriate notarized form to the County Clerk’s office. You can submit the form in person or through the mail.
The assumed name certificate is valid for ten years from the date of registration.
To create an Incorporation, Limited Liability Company LLC you need to contact the Secretary of State at: www.sos.state.tx.us or call 512-463-5555.
The certificate must be executed by an officer, general partner, member, manager or attorney-in-fact. If executed by an attorney-in-fact it must include a statement that the attorney has been authorized in writing by the attorney’s principal to execute the certificate. (Texas Business & Comm. Code 71.104)
Yes, you can do it through our online application.
The original Assumed Business Name certificate must be submitted to the County Clerk’s Office; a copy will not be accepted.
Yes, everyone conducting business as a partner must file an assumed name for each business name. Each partner must sign the form in front of notary before the assumed name is filed with the County Clerk.
No, however, the law requires an assumed name registrant to file a new assumed name certificate when the information contained in the certificate is or becomes materially misleading. (Texas Business & Comm. Code 71.152)
If you are no longer conducting business under that assumed name, you may file a notice of abandonment.
Yes, applicants may conduct business under multiple assumed names, but each name must be filed separately.
No, you may contact the City of San Antonio to determine if a business license is required.
The Launch SA Business Center-Main Center Library600 Soledad Ave210-207-3903 or 210-598-6623
Resources that may be helpful are listed below.
Certificate of Occupancy/Building Inspections1901 S. Alamo St. First Floor (Central Records Office)210-207-1111www.sanantonio.gov/dsd
City of San Antonio Vendors/Peddlers License/Gaming Device Decals111 Soledad (Fourth Floor)210-207-8266
Commercial Parking Permit400 N. St Mary’s Ste.100210-207-8266
Internal Revenue ServiceE.I.N # or Tax #8626 Tesoro Dr210-840-2090 or 800-829-1040
Texas State Comptrollers of Public Accounts10010 San Pedro Ste. 410210-342-2300comptroller.texas.gov
Small Business and Entrepreneurship Department101 W. Nueva Suite email@example.com
Trademark & Patent800-786-9199www.uspto.gov
Secretary of State512-463-5555www.sos.state.tx.us
If the cash bond deposit was paid after 8/31/11, the case has been disposed and the terms of the bond have been satisfied, the person listed on the cash bond receipt can be refunded. See steps above or contact Bookkeeping at 210-335-2483 or 210-335-1246 for information.
Prior to H.B. 1658, any cash funds deposited before 9/1/11 shall be receipted by the officer and be refunded to the defendant.
You will need to complete an “Affidavit To Request Cash Bond”. Please contact Bookkeeping at 210-335-2483 for information.
Our office can provide a list of all funds resulting from cash bond deposits, condemnation, civil, and probate proceedings. If you would like a list, please submit an open records request to 210-335-2106.
Please contact Bookkeeping at 210-0335-2483 or 210-335-1246 and describe your issue so that we can have it corrected before we begin the cash bond refund process.
We can process your cash bond refund request via email. You will need to complete an “Affidavit To Request Cash Bond”. Please contact Bookkeeping 210-335-2483 or 210-335-1246 for more information.
Please contact our office at 210-335-2483 or 210-335-1246 with details of your request, such as case number or payable name. We can provide a certified mail tracking number as well.
The normal processing time for all checks disbursed is up to 15 business days.
No, you will receive a check from the Bexar County Clerk’s Office.
Please note an administrative expense shall be deducted from each withdrawal, depending on the type of withdrawal. The deduction is not optional. It is required by Local Government Code § 117.054 and § 117.055.
You will need to complete an “Assignment of Cash Bond” and submit it with your cash bond refund request. Please refer to the Cash Bond Refunds page for the process to assign your refund to someone else. Please contact our office at 210-335-2483 or 210-335-1246 for instructions.
Yes. For all cash bond refund checks, please use the “Affidavit to Request Cash Bond” form; and for all other registry refund checks, use the “Affidavit to Withdraw Funds” form. Once completed, mail it to our office at: Bexar County Clerk’s Office Attn: Bookkeeping Dept. 100 Dolorosa St. 104, San Antonio, Texas 78205
An original complete DD 214 must be provided.
If you do not have an original DD 214, you can submit a request for a certified copy online at www.archives.gov/veterans/military-service-records or submit a request by mail or fax using the SF-180 Form which is provided on the same website. For customer service, please contact the National Personnel Records Center in St. Louis, Missouri by calling 314-801-0800.
DD 214s can be filed in the Bexar County Clerk’s Recordings Department located at:Paul Elizondo Tower101 W. Nueva, Suite 103San Antonio, Texas 78205210-335-2581
Filing a DD 214 is free of charge.
Yes, as soon as it is recorded we will give the original DD 214 back along with 3 certified copies free of charge.
Although it is not required, filing your DD 214 with the Bexar County Clerk’s Office provides permanent retention of the record. The County Clerk’s office provides certified copies of your DD 214 should you need a replacement copy for your records.
No, all DD 214s are confidential and the image is not available to the public. The only information the public will be able to view online is the index.
Once a DD 214 has been recorded with the Bexar County Clerk’s Office, a copy can be obtained from the Bexar County Clerk’s Vital Statistics Department located in the basement of the Paul Elizondo Tower. Aside from the Veteran, only immediate family (spouse, father, mother, son, daughter, sister, or brother) may request a copy.
In order to request a copy of a DD 214, the County Clerk's Office requires proof of age and identity in the form of a valid government issued or state issued photo identification. Information about the veteran is also required. The minimum information that is needed is the veteran’s full name. While the year of discharge is not required, it is extremely helpful in processing the request.
The number for Texas specific eFiling support is 855-839-3453.
Filing Deadline: Documents electronically filed before midnight on the filing date of the deadline are deemed timely filed. An electronically filed document is deemed filed when transmitted to an approved electronic filing service provider.
Electronic Signature: A document can be electronically signed if “/s/” and a name are typed where the signature would appear, or an electronic image or scanned image of the signature is on the document.
Stricken Documents: If a document fails to conform to Rule 21, the court may strike the document, identify the error to be corrected, and state a deadline for the party to resubmit the document in a conforming format. The substitute document must be deemed filed on the same day as the document that was struck.
Local Rule: According to existing local e-filing rules, documents requiring signatures (affidavits, documents requiring opposing party signatures, etc.) must be electronically filed along with the rest of the documents in the case. The filer is responsible to keep the original, and a court may eventually require the document to be filed in a traditional manner with the district clerk.
The Texas Supreme Court has mandated all attorneys to electronically file documents in a Bexar County civil case through an electronic filing service provider certified by the Office of Court Administration. Pro Se litigants may still hand file their documents. More information about eFiling can be found on the Judicial Committee on Information Technology website.
The Judicial Committee on Information Technology (members appointed by the Texas Supreme Court) standards require all eFiled documents to be in a text-searchable PDF. Documents in Microsoft Word can be saved as text searchable PDFs. Simply click “Save As” and a new window will pop up. Under the text field for the file name is a drop down menu. Click the drop down menu and select “PDF.” Once you have clicked “Save”, you will have a PDF document that is text searchable. That document will have a “.pdf” extension in the file name.
The Supreme Court created new rules of civil procedure that include language prohibiting the filing of documents that contain un-redacted, sensitive data. If the sensitive data is redacted, the attorney must retain an original un-redacted document. Sensitive data includes social security numbers, taxpayer ID numbers, bank account and credit card numbers, and government ID numbers. The rules also designates as sensitive information the name, address, or birthday of a person who is a minor at the time of the filing of the suit. Sensitive data should not be included unless it is required by law, court rule, or administrative regulation. The court may strike any document that contains un-redacted data in violation of the rule.
File stamped copies of documents you have filed are available to the filing attorney through your electronic service provider interface. In addition to the ability to access file stamped copies on your account, you will also have copies emailed to the email address associated with your account, and you may opt to have a courtesy copy sent to the email address of your choice (a paralegal, or another attorney, for instance).
A list of the electronic fling service providers can be found at eFileTexas.gov.
The Judicial Committee on Information Technology (JCIT) Standards allow for documents to be rejected for the following reasons:
Pursuant to Texas Rule of Civil Procedure 21(f)(5): “Timely Filing: A document is considered timely filed if it is electronically filed at any time before midnight (in the court's time zone) on the filing deadline. An electronically filed document is deemed filed when transmitted to the filing party's electronic filing service provider, except:(A) if a document is transmitted on a Saturday, Sunday, or legal holiday, it is deemed filed on the next day that is not a Saturday, Sunday, or legal holiday; and(B) if a document requires a motion and an order allowing its filing. It is deemed filed on the date the motion is granted.”
A mortgage foreclosure is the forced sale of property pledged as security for a debt that is in default.
A tax foreclosure is the forced sale, conducted by a governmental agency, of real estate for nonpayment of taxes.
The sale is conducted on the first Tuesday of every month between the hours of 10:00 AM and 4:00 PM. If the first Tuesday of a month occurs on January 1st or July 4th, the sale will be conducted between 10:00 AM and 4:00 PM on the first Wednesday of the month. The sale will take place on the west side of the Bexar County Courthouse located at 100 Dolorosa, San Antonio, Texas or as designated by the Commissioner’s Court.
Yes, anyone may bid.
Both the mortgage and tax foreclosures are cash auctions. Therefore only cash or certified funds must be tendered at the time of sale. No personal checks will be accepted. The method of payment will be verified prior to bidding.
Information concerning liens recorded against a property may be researched by the public in the County Clerk’s Deed Records Department located at 101 W. Nueva, Suite B109, San Antonio, TX 78205, or by visiting our website. Title insurance and guaranteed clear title searches are performed by title companies for a fee; you may also seek legal advice from an attorney. The County Clerk’s Office does not guarantee a clear title and is not responsible for any encumbrances on the property. Foreclosure is a very complex process and we suggest you contact your legal advisor if you have concerns or questions about a particular property.
Mortgage Foreclosure Notices may be obtained by visiting our website. A list may be obtained through the Bexar County Clerk’s GIS Foreclosure Map’s web page at maps.bexar.org/foreclosures, or you may visit the Bexar County Clerk’s Deed Records Department located at 101 W. Nueva, Suite B109, San Antonio, TX 78205.
The foreclosure map is updated twice a month; the first Friday after the auction and approximately 18 days prior to the sale.
Redemption period for properties identified as agricultural use or homestead properties is two years. Redemption period for all other properties is six months. The redemption period begins on the date the deed is recorded.
Any information regarding the sale of Tax Certificates must be obtained from the Bexar County Tax Assessor-Collector’s Office at 210-335-6628 or visit the Tax Collector’s Office at Vista Verde Plaza Building, 233 N. Pecos la Trinidad, San Antonio, Texas, 78207-3175.
A marriage license is valid for 90 days from the date it is issued.
Texas law requires that the marriage ceremony may not be performed during the 72 hours immediately after the marriage license was issued; however, there are certain exceptions to the 72-hour waiting period.
An applicant may apply for a marriage license after the 31st day the divorce is finalized (Family Code 6.801). If the divorce was finalized within the 30 days, the applicant must provide a certified copy of the divorce decree which states that the 30-day waiting period has been waived. Former spouses may marry each other at any time.
If an applicant who is 18 years of age or older is unable to appear personally before the County Clerk to apply for a marriage license, any adult person or the other applicant may apply on behalf of the absent applicant. The person applying on behalf of an absent applicant shall provide to the clerk the notarized “Affidavit of Absent Applicant” and proof of the identity and age of the absent applicant. The “Affidavit for the Absent Applicant” must include certain information, and must be notarized and have original signatures before applying for marriage license.
The County Clerk may not issue a marriage license for which both applicants are absent unless the person applying on behalf of each absent applicant provides to the clerk an affidavit of the applicant declaring that the applicant is a member of the armed forces of the United States stationed in another country in support of combat or another military operation. Military identification is also required for each applicant who is not present to obtain the marriage license. See Marriage Licenses.
The appointment of any adult, other than the other applicant, to act as proxy for the purpose of participating in the ceremony is allowed if the absent applicant is: (A) a member of the armed forces of the United States stationed in another country in support of combat or another military operation; and (B) unable to attend the ceremony.
A person under the age of 18 years of age may not marry unless the person has been granted by this state or another state, a court order removing the disabilities of minority of the person for general purposes. (Texas Family Code 2.003) A certified copy of order must be submitted along with original birth certificate of minor.
You would need to contact the Twogether in Texas Program. Call 211 or 512-206-5594 or visit their website. When a couple presents the Twogether in Texas Certificate, the 72-hour waiting period is waived; The Twogether in Texas Certificate is valid for one year from the date the course was taken; the couple is eligible for a discount of $60.00 from the marriage license fee.
Yes, you may obtain a marriage license from Bexar County and get married in any county in the state of Texas. (Texas Family Code 2.001)
A marriage license is public record, therefore anyone can obtain a copy of a marriage license.
If you chose to change your name due to marriage, you may do so through the Texas Department of Public Safety and the Social Security Administration, however the name on the marriage license will not change.
As indicated on the citation, you have 20 days from the date of service to file an answer with our office. We cannot calculate or give you the due date for your answer. It can be submitted to our office via eFiling, mailed or delivered in person the Bexar County Clerk’s office, Attn: Civil Central Filing Department, 100 Dolorosa B: 04, San Antonio, TX 78205.
Submit your request through eFiling, mail or in person. Please include case number, address, and a fee of $1.00 per page.
The jurisdiction for a small claim is under $10,000 and you can file at one of the Justices of the Peace.
The documents in the case are sent to the Bexar County Clerk’s Civil Central Filing department. The appeal means that the case will be heard by the County Court at Law Court as a new case. You will receive a notice requiring you to pay the filing fee; if the filing fee is not paid, the case will be sent back to the Justice of the Peace Court. Either party may request a hearing date. The party setting the case is responsible for notifying the other party of the date, time and location the case is set for. To set a hearing, contact the senior court operations clerk at 210-335-3175 or 210-335-3179. It is recommended that you consult an attorney or have an attorney represent you.
Bexar County Clerk’s jurisdiction is up to $200,000.
County Court At Law jury cases are set on Monday's or Tuesdays following a Monday holiday.
County Court At Law non-jury cases and motions are set on Thursdays and Fridays at 9:30 AM in presiding county court room B.23.
You must submit a filing fee of $40.00 for a jury demand. Parties must attend mediation.
The filing fee for an occupational driver's license is $247.00 dollars. Consult an attorney. The clerk may not assist in the preparation of any application or petition, nor can we advise any litigant if the application is filed incorrectly. If the court does not grant the occupational license, the filing fees are not refundable.
You may obtain copies of documents by the following options:
The fee for a non-certified copy is $1.00 per page. The fee for a certified copy is $5.00 for the certification and a $1.00 per page of the document. Request for copies can be made in person, by eFiling, or by mail. Please make sure to provide the name and case file number, if available, for each request. Checks or money orders are to be made payable to: Lucy Adame-Clark, Bexar County Clerk.
Civil CasesLucy Adame-Clark, Bexar County ClerkATTN: Civil Central Filing Department100 Dolorosa, Suite 104San Antonio, TX 78205
Probate CasesLucy Adame-Clark, Bexar County ClerkATTN: Probate Department100 Dolorosa, Suite 104San Antonio, TX 78205
Criminal CasesLucy Adame-Clark, Bexar County ClerkATTN: Criminal Central Filing Department100 Dolorosa, Suite 104San Antonio, TX 78205
In order to receive a letter testamentary, a will MUST be filed and admitted to probate. To file a will for probate, please consult an attorney. The law prevents us from providing legal advice to any person. Please see the Bexar County Probate Courts website for more information.
You must contact an attorney to file a guardianship. While you may represent yourself in some lawsuits, you may not represent others. Under Texas law, only a licensed attorney may represent the interests of third-party individuals or entities, including guardianship wards and probate estates. Please see the Bexar County Probate Courts website for more information.
You can conduct name searches for probate records here.
A person may deposit their will for safekeeping with the County Clerk for a one-time fee of $5.00. The will is placed in a sealed envelope and kept in a secure storage area. The deputy clerk does not review the contents of the will. The clerk will issue a certificate of deposit for the will upon receipt. The will may be removed at any time by the Testator (person for whom the will is created). After the Testator passes, any person named on the outside of the sealed envelope, may withdraw the will upon proof of identification and proof of death of the Testator.
You may contact the Criminal Filing Department at 210-335-2238. You may also search this information using the Bexar County Clerk and District Clerk Court Records Search.
There are bulletin boards located in the Bexar County Justice Center that lists court information. You may find your name on the bulletin board and then proceed to the court listed by your name. If your name is not listed on the bulletin board, you may want to obtain assistance from the County Clerk’s Criminal Filing department located in the basement of the Courthouse.
A bond forfeiture case is filed when a misdemeanor defendant failed to appear for a hearing or trial. If an answer is not filed in a timely fashion, the plaintiff may take a default judgment. For case information or citation inquiries, contact our Bond Forfeiture Department at 210-335-2237.
For Pro Se filers, a Petition for Non-Disclosure can be filed with the County Clerk’s Criminal Filing Department located in the basement of the Bexar County Courthouse. The filing fee for a Petition of Non-disclosure is $260.00. (Section 411.081 Government Code and 133.154 Local Government Code) When filing, please provide the original filing as well as two copies.
Contact the Bexar County Sheriff’s warrant division at 210-335-6030 for information pertaining to warrants.
Misdemeanor background checks are performed at:Bexar County Clerk’s OfficeCriminal Central Filing Department100 Dolorosa, BasementSan Antonio, TX 78205The fee for a background search is $5.00 for the first 10 years and $1.00 for each additional year.
To obtain a misdemeanor background search by mail, send a letter of request including the following information:
Court cost and fines are in addition to any time served and are included in all judgments unless the judgment indicates "time and money to run concurrent".
If the case was not appealed you may contact the court reporter that was assigned to that court. If the case was appealed you can purchase a copy from the County Clerk’s office if the court reporter filed a transcript.
When your case is set on the docket both you and your attorney must be present.
You may contact the County Clerk’s Criminal Filing office at 210-335-2238
You may pay your court costs/attorney's fees at the court collections payment window, which is located in the basement of the Bexar County Courthouse at 100 Dolorosa, San Antonio, Texas 78205.
You may obtain a plain copy of your deed by visiting our website; you may obtain a plain or certified copy of your deed by visiting the Bexar County Clerk’s Deed Records Department located at 101 W. Nueva, Suite B109 San Antonio, TX 78205; or mail your request to the Bexar County Clerk’s Office, 100 Dolorosa, Suite 104, San Antonio, TX 78205. The fee is $1 per page and $5 per certification.
Normally the original deed is given to the buyer after closing. If your deed was recorded in the Bexar County Clerk’s Office and you have misplaced your original deed, you may purchase a certified copy by visiting the Bexar County Clerk’s Deed Records Department located at 101 W. Nueva, Suite B109 San Antonio, TX 78205; or mail your request to the Bexar County Clerk’s Office, 100 Dolorosa, Suite 104, San Antonio, TX 78205.
You may bring the original release to the Bexar County Clerk’s Recordings Department located at 101 W. Nueva, Suite 103 San Antonio, TX 78205; or mail your original document to the Bexar County Clerk’s Office, 100 Dolorosa, Suite 104, San Antonio, TX 78205. Our fee is $26 for the 1st page and $4 for each additional page (per document). Acceptable forms of payment are cash, check, or money order. Please make checks payable to Bexar County Clerk.
Information concerning liens recorded against a property may be researched by the public in the County Clerk’s Deed Records Department located at 101 W. Nueva, Suite B109, San Antonio, TX 78205, or visit our website. Title insurance and guaranteed clear title searches are performed by title companies for a fee; you may also seek legal advice from an attorney. The County Clerk’s Office does not guarantee a clear title and is not responsible for any encumbrances on the property. We suggest you contact your legal advisor if you have concerns or questions about a particular property.
Our fees are $26 for the 1st page and $4 for each additional page (per document). We accept cash, check, or money order. Please make checks payable to Bexar County Clerk.
Original documents with original signatures are required for recording. The County Clerk’s Office will not record a copy.
The County Clerk’s Office does not prepare deeds or any other documents. We suggest you contact your attorney if you have concerns or questions about a particular property.
Bexar Appraisal District is located at 411 N. Frio, San Antonio, Texas 78207; you may call (210) 224-8511 or visit www.bcad.org.
Yes. The notary is located on the first floor of the Paul Elizondo Tower.
Documents brought into the office are recorded immediately. Once the documents are cashiered, assigned an instrument number and scanned, the original documents will be returned to you.
The document will be a public record as soon as it is recorded. The record is usually available on the internet after 1-2 business days.
The fee is $31.00. If the lien was filed in both UCC and OPR, the fee is $31.00 for each.
Present a certified copy of the court order and a signed form W-9 for the party receiving the disbursement to the Bookkeeping Department. For more details visit Withdrawing Adult Court Registry Funds.
Funds that were escheated to the State may be claimed from the State Comptroller's Unclaimed Property Division. Some funds may require further court action. Visit claimittexas.org for more details or contact the State Comptroller at 1-800-654-3463.
If you have funds in the registry, have turned 18 and wish to withdraw those funds, the Bookkeeping Department requires the following:
Bexar County provides a Law Library that may have helpful information on how to prepare an order. The Law Library is located at 100 Dolorosa, 5th Floor San Antonio, Texas 78205.
Depending on where you paid for your transaction, you can contact the following County Clerk offices to request a refund:
Our office can provide a list of all funds resulting from cash bond deposits, condemnation, civil, and probate proceedings. If you would like a list, please submit an open records request to Priscilla Hernandez at 210-335-2561.
If there are funds held in the registry and you have filed your motion/order with the appropriate office, the Bookkeeping Dept. requires a certified copy to begin the payment process.
Please contact the Bookkeeping Department at 210-335-2483 or 210-0335-1246 and have your case number.
If you submitted a check that was returned non-sufficient funds, you will need to submit the amount that was returned in addition to a $25 fee for the returned check. The payment must be in the form of cash, cashier’s check, or a money order made payable to the Bexar County Clerk. Please contact the Bookkeeping Department to coordinate a payment at 210-335-2483 or 210-335-1246.
We are located at 100 Dolorosa St. in San Antonio, Texas 78205. Our office is located in the original courthouse in the basement level towards the north end of the building. We are directly across from the Civil Department of the County Clerk’s Office.
We are targeting late August 2022.
The following case types will be available for billing in the new eInvoice system: CI, EM5, and PA.
The following case types will not be available for billing in the new eInvoice system: CV, BF, MR, MH, AA, AO, ED, PG, PC, SK, SM, TA1, TA2 and SF
If you have already started billing against a case using either paper invoices or the old eInvoice system for Children’s Courts but have not yet been paid, that’s ok. We’ll continue to process in-flight invoices business as usual. However, all future invoices should go through the new system.
If you have submitted an invoice using the old method and then it is rejected after the new system is live on March 1st, you’ll want to use the new system to re-submit.
After March 1st all invoices for District Civil Court, Child Support, and Childrens Court should be submitted using the new eInvoice system.
Download Form 1300 - Vendor Request Form and a W-9 form and submit both forms to firstname.lastname@example.org or by fax (210)-335-2996.
Existing attorneys that have been paid by the County will have a vendor number already assigned to them. Your existing vendor number will be emailed to you as part of the go-live phase of this project. In the event you did not receive an email with your vendor number, it can be found on a pay stub or it can be requested by emailing Auditorsemail@example.com or by calling Accounts Payable Admin at 210-335-2243
You are not the attorney on record. Please verify the case number. Alternately, you will have the option to fill in additional information on the invoice submission screen and provide information for your role on the case.
You will need to update your address and contact information in the County financial system. Download Form 1300 – Vendor Request Form and submit the completed form by email to Auditorsfirstname.lastname@example.org or by FAX to (210) 335-2996. Be sure to keep your information updated even if you receive payments through PayMode because tax reporting documents will be sent to the address listed in the County financial system.
No. Appointment payments for County Civil Court cases will continue to be paid under the current method.
Starting at 5pm on February 25, 2022 the old eInvoice system will be set to read-only. However, you may still view submitted invoices using a new URL: Keep in mind that the old eInvoice system is only supported on FireFox or IE11.
You may visit the Bexar County District Clerk's Passport Service Center to submit your passport application.
View persons arrested in the past 24 hours at the Magistrate’s Office Search Website.
The fee for a certified copy of a document is $5.00 for the certification and a $1.00 per page of the document. You may make your request by E-filing, Mail or in person. Checks or money orders are to be made payable to: Lucy Adame-Clark, Bexar County Clerk.
You may mail in your request to:
Lucy Adame-Clark, Bexar County ClerkCivil Central Filing Department100 Dolorosa, Suite 104San Antonio, Texas 78205
To vote in Texas, you must be registered with your county. To register with Bexar County, verify your eligibility. Then simply pick up a voter registration application, fill it out completely and legibly, and return it to the Voter Registration Office at least 30 days before the election date.
View the Child Support Online service to make a child support payment online using a credit or debit card.
For information on obtaining a Marriage License, please contact the Bexar County Clerk's Office at (210) 335-2221 or visit the County Clerk's webpage for marriage information.
Jury duty is located in the basement of the Justice Center (300 Dolorosa Street), across the hall from the cafeteria. You may enter the building through the Justice Center on Dolorosa or the Paul Elizondo Tower on Nueva St. (closest to the parking garage). Both entrances are ADA accessible. Visit the Jury Services webpage for more information.
To find your precinct and who represents you, please use the Who Represents Me? Precinct Finder.
County Court At Law Jury cases are set on Monday's or Tuesdays following a Monday holiday.
Under Section 31.02 of the Texas Tax Code, taxes are issued on OCTOBER 1st of each year “and are due upon receipt of the tax bill and become delinquent if not paid before FEBRUARY 1st of the year following the year in which imposed” and subject to penalty and interest.
In order to be timely, payment mailing or common carrier of taxes must be postmarked or receipted on or before the due date of January 31st.
Due to a change in the statue, participating jurisdictions may elect to turn over their delinquent business property taxes to their delinquent tax attorneys for collection on April 1st of the year the taxes became delinquent, and are also subject to an additional collection penalty of 15 or 20% of the taxes, penalties and interest due.
All other past due taxes are surrendered for collection on July 1st of the year the taxes became delinquent and are also subject to the additional 15 or 20% collection fee.
To claim an exemption you must complete the form on the jury summons, sign it, and return the form in person or by mail to the following address:
Central Jury BailifffBexar County Justice Center300 Dolorosa / BasementSan Antonio, TX 78205-3006
Visit the Jury Services webpage for more information.
Regional Emergency Alert Network (REAN) is a FREE emergency notification tool for ALL citizens of Bexar County. Sign up now to get emergency alerts delivered to your mobile device!
To begin the process, an application for probate will need to be filed in a Texas Probate Court.
Once the Application has been filed, Texas Estates Code requires that you must wait approximately 2 weeks before you can have a hearing on the probate application.
During the 2 week waiting period, the County Clerk posts a notice at the courthouse that an application has been filed for probate. This posting serves as notice to anyone who might want to contest the Will that they have a certain number of days to do that. If they fail to file their contest within that period of time, the Court can move forward in recognizing the validity of the Will.
Once the waiting period has passed, a hearing will be conducted before the Probate Judge. At that time, the Judge will recognize that the Decedent has died, that the Court has jurisdiction of the case, that the person applying to be the Executor is qualified to serve, and that the Decedent died with a will that was valid.
For more information visit the Probate Web Page.
There are several ways to contact someone detained with the Bexar County Sheriff
If you are not able to access the online application:
Please call 210-335-3666 and speak to one of our Client Representatives to request a home visit if you meet the criteria.
Yes, this is not automatic assistance for the following program year. Your eligibility ends on December 31st of each year and the Grants requires you to apply for assistance annually. Our staff will calculate if you meet income eligibility based on federal income guidelines as the program may have new requirements for a household to meet in order to receive assistance.
Grants require submission of supporting documents every year due to change of address, additional family members, income and other changes.
Staff processes complete applications (with supporting documents and the correct signatures) in four-six (4-6) weeks.
No. Senate Bill 1 makes it illegal for County Elections Administrators to send mail ballot applications, including to already eligible voters 65 and older. The voter must reach out and specifically request an application to vote by mail.
The application is available to download as a fillable form:
Alternatively, it can be downloaded, completed by hand, and mailed to:
Early Voting Clerk1103 S. Frio, Suite 200San Antonio, Texas 78207-6328
Please complete and return your application no later than 11 days prior to the election for which the ballot is being requested.
Any ABBM sent to the Elections Department is required to have an original hand signature to be kept on file. Electronic signatures CAN NOT be accepted. Additionally, the Federal Postcard Application (FPCA) is applicable for military and overseas voters. These voters will not use the ABBM forms. The FPCA can be found on FVAP.gov.
Voters may begin to submit Annual Ballot by Mail (ABBM) on or after January 1 of the calendar year in which the voter wishes to receive ballots. [§ 86.0015]
The Annual ABBM is valid from the time the early voting clerk receives it until the end of the calendar year or until the voter submits a change in registration information. Thus, the Annual ABBM expires on December 31 of the current year, regardless of when the voter submitted the application to the early voting clerk. [§ 86.0015(b)]
Yes. The voter will receive a ballot as long as they qualify for the proceeding election.
Once a completed ABBM or Federal Postcard Application (FPCA) is received and processed, a paper ballot will be sent through the U.S. Postal Service to the address on file.
Any ballots returned must be postmarked no later than 7:00 PM on Election Day. If you are mailing your ballot from outside the United States, your ballot must be delivered to the Elections Department no later than five (5) days after Election Day.
Because a voter cannot participate in both parties' primary elections, a voter MUST indicate, when voting by mail, their party preference to ensure they receive the correct ballot style.
In Section 4 of the Application to Vote by Mail under the Primary Election section.
The Fire Marshal’s Office/Office of Emergency Management Communications Division is co-located with the Bexar County Sheriff’s Office at the Emergency Communications Center. This division, referred to as Bexar County Fire Dispatch, is comprised of eleven (11) full-time Telecommunications Officers, and two (2) part-time Telecommunications Officers who staff the Communications Center 24 hours a day, 7 days a week, 365 days a year. The division provides an essential service that provides emergency dispatch services for 38 fire stations, 12 Emergency Services Districts, 13 municipal cities, and for all Fire Marshal and Office of Emergency Management personnel.
Below are a few examples of what your training might look like.
No, the position of fire communications officer requires you to work out of a secure facility in Bexar County.
With our services being a critical and life-saving resource for Bexar County residents, you will work in a rotating shift assignment that includes nights, weekends, and holidays. 9-1-1 needs to be available 24 hours a day, 7 days a week, 365 days a year.
The position of public safety dispatcher has a starting salary of $3,246.00 monthly.
Bexar County offers employees a competitive salary, retirement, and benefits. Many employee benefits are available to an employee’s spouse/plus one qualifying adult and dependent child(ren). Employee benefits are strategically designed to support an employee and family, and work/life balance.
You’re welcome to review the Benefits Guide for more details.
110.1.1 Unsafe conditions. Structures or existing equipment that are or hereafter become unsafe or deficient because of inadequate means of egress or which constitute a fire hazard, or are otherwise dangerous to human life or the public welfare, or which involve illegal or improper occupancy or inadequate maintenance, shall be deemed an unsafe condition. A vacant structure that is not secured against unauthorized entry as required by Section 311 shall be deemed unsafe.
You must obtain a Certificate of Change of Occupancy. In order to get this certificate, you must call the Fire Marshal's Office and schedule a Fire Inspection for Change of Occupancy. An inspection is required because buildings are built based on the contents or operations to be performed inside the building. When the occupancy changes, the Fire Inspector has to check to make sure the fire protection related construction features of the building are consistent with the new occupancy and its contents and operations. You will be advised at the time if additional fire protection systems or fire resistive construction must be added based on your operations. The fee for the inspection is $150.00, and must be paid at the time of the inspection. This fee also covers the cost of one (1) reinspection. The Inspector will collect this fee on-site, and will give you a written receipt for the payment. If the building is found to meet the fire code for your occupancy requirements, the Certificate of Change of Occupancy will be mailed to you. If the building does not meet the specific Fire Code requirements, the Inspector will provide you with information on how to proceed from that point, and who to contact.
The most important thing you can do when you enter a building is to find and know the ways out! During an emergency event, the way that you came in may not be the best way to leave! If you and your loved ones are going to survive an emergency, it is critical that you remain calm and have a "EXIT strategy" in place.
To meet the annual requirements, an Application for Registered Operation must be completely filled out, and submitted to the Bexar County Fire Marshal’s Office along with the fee listed on the application. Once the Fire Inspector has completed your inspection and all violations, if any, have been corrected, you will be given a sticker with an individual number that is assigned to your facility, and the year that the sticker was awarded.
To meet the annual requirements, an Application for Registered Operation must be completely filled out, and submitted to the Bexar County Fire Marshal’s Office along with the fee listed on the application. Once the Fire Inspector has completed your inspection and all violations, if any, have been corrected, you will be given a sticker with an individual number that is assigned to your facility, and the year that the sticker was awarded will be punched.
Additionally, the Bexar County Commissioners Court Order authorizing the Adoption and Enforcement of the Fire Code provides that a "Multi-Family Dwelling" means any residential structure consisting of four (4) or more residential dwelling units. A dwelling unit is any single unit providing complete, independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. 233.062(a)(3)
-Renewal of permits that have not expired – these permits may be renewed by paying the permit and inspection fee only for each permit issued.-Renewal of permits that have expired – these permits are no longer valid, and the project must be resubmitted as a new project, subject to a new plan review and all applicable fees will be required.
Additionally, the County will not conduct a residential construction inspection once the building has been completed due to the amount of damage that would be required in order to inspect structural elements, electrical wiring, heating systems, and gas lines (if installed).
If you need additional documentation concerning this issue, please see the Residential Permitting & Certificates Compliance.
In the unincorporated areas of the County (any area not within a municipal city limits) there are no zoning regulations. However, there may be other development regulations that apply to the property. For example, an On-Site Sewer System permit may be required if there is no developed sewer system available. If the property to be constructed on has not been platted, BCFMO must have an Authorization to Issue Permit form completed by Public Works and returned with the permit application. Before any construction work is begun, you must contact Bexar County Infrastructure Services to check on any other regulations that may apply to the property. Makes sure to look at their FAQs!
Apply to be Youth Sports Volunteer Coach (ADD LINK). All volunteer coaches must pass a background check. That check can be completed online and Bexar County Parks & Recreation staff can email the link to prospective coaches. Complete Concussion Training (Mandatory) - https://www.cdc.gov/headsup/youthsports/training/index.html
Teams are formed the week following the last day of registration. Once we have assessed how many teams we will have, we will begin to assign coaches to teams. Once this is completed, a Parks & Recreation staff will contact you to notify you that you have been assigned a team and to inform you of when the Coaches’ Orientation meeting will be. This meeting will be virtual.
All practices will be scheduled at Rodriguez Park. Once we have assessed how many teams we will have a schedule will be created of 1 hour time blocks for practice Monday- Friday starting at 6pm. Recreation Coordinator will assign slots, younger teams will receive the earliest slots.
Game schedules vary for each sport, but the majority of our sports are programmed for Saturday games and possibly Sunday dependent on number of teams.
No, you do not have to provide anything. We will provide the necessary basic equipment specific to each sport.
No, you do not. We are looking for applicants who have the time, dedication, and passion for sports to offer to the youth athletes of our city.
Yes, in application please add your child's information.
After the probationary period, and as long as there is no disciplinary action pending against the employee, the employee may submit an application for work from home. Work from home is done on a rotating basis and the employee may be called into the office at any time during their work-from-home period. Some examples of needing to come into the office while you are working from home would be if another officer calls in to work; you may be asked to testify in court, you may need to transport a defendant or meet with one individually, or any number of reasons. Finally, Pretrial Services employees may be called back to permanent in-office work and work from home terminated at any time.
Training can last anywhere from 3 weeks to a few months depending on the unit the employee is placed in and how quickly the individual can learn and apply the information.
The Pretrial Bond Officer I is an entry-level officer position. As long as there are vacancies and the employee meets the minimum qualifications for the position they would like to promote into, there is room for advancement. The Pretrial Bond Officer III is our highest-level officer; the next level to promote to would be a supervisor. With the experience gained and with a good work ethic established; it is always possible to apply and grow with other positions within the county.
If the Public Defender’s Office is appointed, you will receive a letter from the Public Defender’s Office or if you are in jail, you will get a visit from your Public Defender within 72 hours.
Members of the private bar may be appointed to represent accused persons who cannot afford to hire a lawyer. The difference is the Public Defender’s Office is a department within Bexar County. A court can appoint the Public Defender’s Office to represent accused persons who do not have the money to hire a lawyer.
Your Public Defender will visit you on video within 72 hours.
The Public Defender’s Office does not take applications nor can they be hired. Public Defenders are assigned by the Courts or Pretrial Services.
Since April 2001, Commissioners Court has established a Small, Minority and Women Owned Business Enterprise (SMWBE) Program with participation targets of 20% for Minority, and/or Woman-owned Business Enterprises (MWBE) and/or a minimum of 30% for Small Business Enterprises (SBE). Procurement and contracting dollars spent with a MWBE that also is a SBE will be counted in both categories.
The SMWBE Program was created to ensure small, minority, and women-owned businesses a fair opportunity to compete on the County’s contracts. Similarly, the County promotes SMWBE participation in its Tax Phase-in Program, and with its funded entities and facilities to support the growth and diversity of a regional economy.
The success of the SMWBE Program depends on cooperation of 48 County offices and departments. It focuses on the purchasing, scope of work and data collection processes that are, of necessity, highly variable because the scope of items and purchasing authority by the County is so varied.
These policies will be administered in compliance with procurement law to include:
Standards;I. Civil Practice and Remedies Code §106.001 (Non-Discrimination)II. Chapter 262, Texas Local Government Code, (Purchasing and Contracting Authority of Counties)III. Chapter 271, Texas Local Government Code (Purchasing and Contracting Authority of Municipalities, Counties and Certain other Local Governments)IV. Government Code Chapter 2251 (Prompt Payment)V. Health & Safety Code §361.426 (Recycled Product Preferences)VI. Chapter 2252, Texas Government Code (Contracts with Government)VII. Chapter 2254, Texas Government Code (Professional Services)VIII. Chapter 2269, Contracting and Delivery Procedures for Construction Projects andIX. Chapter 2157, Texas Government Code (Purchasing: Purchasing of Automated Information SystemsX. Local Government Code Chapter 140.003 (Specialized Local Entities)XI. Texas Constitution Article 3 §44XII. National Institute of Governmental Purchasers (NIGP): The Institute for Public ProcurementXIII. Bexar County Tax Abatement Guidelines
Bexar CountyCommissioners Court Policies:I. 08.0 Small, Minority, and Women-Owned Business Enterprise (SMWBE) ProgramII. 08.1 Purchasing Policy and Procedures: detailed procedures for applying this policy and applicable forms are found in the Bexar County Purchasing Manual dated July 2017, as amended.III. 08.2 Disadvantaged Business Enterprise (DBE) PolicyIV. County Manager’s SMWBE Policy
Auditor Policies: I. 02.01 C.1 HANDLING OF BEXAR COUNTY CONTRACTSII. 07.5 P.5 PURCHASING CARDSIII. 10.0 100 FORM 100 - REQUEST FOR PAYMENTIV. 10.0 501 FORM 501 - CONTRACT CHECKLIST
For the purposes of this policy:
The best management practices employed by the County consist of implementation of an aggressive tracking and monitoring system and progressive SMWBE outreach activities and mentoring services. The County’s strategies are designed to deliver innovative solutions to increase the effectiveness of its Program. The standard benchmark regarding the effectiveness of SMWBE Programs is to increase both the dollar amount and percentage of services and supplies the agency procures from SMWBE.The County will continue to foster its best management practices and further build the capacity of SMWBE in its market area as follows:
Bexar County Offices, Departments, Funded Entities and Facilities will actively seek and encourage SMWBE to participate in all facets of the procurement process by:
Certification retains the SMWBE program integrity and optimizes SMWBE participation in Bexar County contracting through an evaluation process.
(a) COMMODITIES, EQUIPMENT, MAINTENANCE, CONSTRUCTION AND SERVICES
(b) PROFESSIONAL AND PERSONAL SERVICES
For those vendors that experience difficulty in locating certified SMWBE, a list or access to online database (which is exportable at no cost to the vendor) will be provided to the vendor by the Bexar County Small Business and Entrepreneurship Department.
In order for the Small Business and Entrepreneurship Department to supply the list, vendors must provide the following in regards to the project:
Documentation of efforts to solicit quotes, bids and/or proposals from SMWBE shall be part of the procurement record and consist of the following actions.
Database Record of Solicitation (Informal Quote, IFB, RFP, SOQ or RFQ):
Database Record of Contract Award:
Audit of database records:
In order to fully implement the intent and goals of this policy, the Small Business and Entrepreneurship Department is designated the office responsible for the implementation, monitoring, and general operations of the SMWBE policy requirements. In addition, all County offices, funded entities and facilities are required to identify a liaison to assure compliance with the County’s goals and to coordinate with the Small Business and Entrepreneurship Department. The Small Business and Entrepreneurship Department shall be responsible for the overall administration of the County’s SMWBE Program.
1. The Small Business and Entrepreneurship Department:
2. The Purchasing Department:
3. The County Auditor:
4. County departments, offices, funded entities and facilities are encouraged to take steps necessary to implement the following:
It is the policy of Bexar County that employees engaged in the process of making purchases on behalf of the County will make an effort to meet the County’s SMWBE Participation Targets of 20% for Minority, and/or Woman-owned Business Enterprises (MWBE) and/or a minimum of 30% for Small Business Enterprises (SBE). Procurement and contracting dollars spent with a MWBE that also is a SBE will be counted in both categories in the following areas:
County employees (or designated staff) making purchases on behalf of the County will participate in an educational and training programs implemented by the Small Business and Entrepreneurship Department and Purchasing Department, which will be available to all county offices, facilities and funded entities. The training program will include the following information.
1. SMWBE provisions defined in this policy may not apply in the following circumstances:
2. Purchasing Agent and the Small Business and Entrepreneurship Department may waive SMWBE policy only upon the written approval, except in condition (1.) above. Emergencies will be approved by the Purchasing Agent or designee only, and will be appropriately documented in applicable contract files. All request for waivers are presented to Commissioners Court for final approval.
The intentional misrepresentation of facts by a vendor may result in rejection of future bids or proposals.
Bexar County maintains a process by which a vendor or any other interested party may request information regarding a solicitation or contract award. A vendor or any other interested party shall submit a request (depending on the type and scope of the request or as required by law) by contacting the County Purchasing Agent or the County Small Business and Entrepreneurship Department Director.
April 10, 2001
April 23, 2002 (revised)
May 21, 2002 (revised)
July 15, 2003 (revised)
August 24, 2004 (revised)
September 12, 2017
Bexar County is committed to increasing the involvement of SMWBE in its procurement process. Similarly, the County promotes SMWBE participation in its Tax Phase-in Program to support the growth and diversity of a regional economy.
The Commissioners Court established SMWBE Participation Targets of a minimum of 20% of all procurement dollars in the areas of Commodities, Equipment, Services, Maintenance, Professional Services and Construction are spent with minority and women-owned business enterprises, and a minimum of 30% of those procurement dollars are spent with small business enterprises.
At this time, however, the SMWBE Program is limited to outreach and data collection because the County cannot award any points or set-asides for SMWBE in the procurement of goods or services unless it is to correct a documented disparity. Using this data, a report will be developed by the Small Business and Entrepreneurship Department, the Purchasing Department and the Auditor’s office to show expenditures by commodity code, department or office transaction and vendor payments. At any time the Court may consider contracting for the preparation of a study that will detail the availability of Bexar County SMWBE. If an availability study is obtained, it can be compared to the County’s efforts and purchasing history with SMWBE to determine if a disparity exists. Race Conscious and/or Race Neutral Remedies to correct any evidence of discrimination will be recommended to Commissioners Court for implementation by the Small Business and Entrepreneurship Department.
Download Attachment B - SMWBE Program Report
SMWBE Program Report:
Each section shall reflect the following information:
Section 1: Number of purchases, percent of purchases, total dollars and percent of total dollars.
Section 2: Total number of purchases and total dollars of purchases allocated for SBE, MBE and WBE vendor categories.
Section 3: Awards from 0 – $5,000, $5,001 - $49,999 and over $50,000 for SBE, MBE, WBE, SMWBE, Certified, Identified, Black, Hispanic, Native American, Multi-Ethnic, Other, Pacific Asian, Sub-continent Asian, White, Veteran, Disabled, VBE and LGBTE vendor categories.
SMWBE Participation Report:
B. Prime Report
C. Sub-Contractors, Sub-Suppliers, and Sub-Consultants Report
Download Attachment C - Bexar County Purchasing Department Vendor Registration Form
Thank you for your interest in doing business with Bexar County. The Bexar County Purchasing Department encourages and seeks the participation of vendors to provide quality goods and services at competitive pricing.
Bexar County’s Online Supplier Portal facilitates the exchange of information between a buying organization and its suppliers. Benefits of the application include:
Self-service supplier registration and account maintenance
Vendors may identify multiple commodity codes for their business
Improved communication via messages, including support of electronic attachments
Capability to upload required documents
Accessibility to all pertinent data, at one internet site
Vendors may register online or complete the following information. This form must be submitted with each bid, proposal or quote. http://gov.bexar.org/purchasing/
Download Attachment C1200 - Bid Submittal Forms
Download SMWBE Contract Requirement (Word)
Form 1: List of All Subcontractors
Form 2: List of All Professional / Consulting Service Providers Sub-Firms
Form 3: List of All Suppliers
SMWBE Contract Requirement:
IFB, RFP, RFQ, SOQ, and all level contracts and pre bid agenda language for County SMWBE Requirement
Bexar County is committed to increasing the involvement of Small, Minority, and Women Owned Business Enterprises (SMWBE) in its procurement process. Similarly, the County promotes SMWBE participation in its Tax Phase-in Program to support the growth and diversity of a regional economy.
The Commissioners Court established a Participation Target of a minimum of 20% of all procurement dollars in the areas of Commodities, Equipment, Services, Maintenance, Professional Services and Construction are spent with minority and women-owned business enterprises, and/or a minimum of 30% of those procurement dollars are spent with small business enterprises. Expenditures with a Minority, Women Owned Business Enterprise (MWBE) that is also a Small Business Enterprise (SBE) will be counted in both categories.
SMWBE participation is highly encouraged. The Participation Targets are not included in the evaluation of bids or proposals for awards.
SMWBE for the purpose of this policy are those companies with a certification designation from an authorized certification agency as a woman, small or a minority group certification, such as a Historically Underutilized Business (HUB), or Disadvantaged Business Enterprise (DBE), or Minority Business Enterprise (MBE), or Women Owned Business Enterprise (WBE), or Small Business Enterprise (SBE), or African American Business Enterprise (AABE), or Asian American Business Enterprise (ABE), or Disabled Individual Business Enterprise (DIBE), or Emerging Small Business Enterprise (ESBE), or Hispanic American Business Enterprise (HABE), or Native American Business Enterprise (NABE), or Veteran Business Enterprise (VBE) or Lesbian, Gay, Bisexual, or Transgender Business Enterprise (LGBTBE) recognized and approved by Bexar County Commissioners Court. Bexar County accepts all verifiable certificates from any bonafide certification agency.
Certification means a designation as a HUB, DBE, SBE, MBE, VBE, WBE or LGBTBE awarded by any authorized agency that a company is a for-profit independent operating business that is at least 51% owned operated and controlled by minority person(s) and/or a woman. The ownership by minorities and women must be real and substantial.
Auditing and Compliance: All vendors receiving awards for Goods, Commodities, Services, Construction or Professional Services must provide ownership and amount information for all sub-contractors, sub-suppliers, and sub-consultants to be engaged before or during the term of award. (BID SUBMITTAL FORMS C1200)
During the term of the contract, the awarded contractor must submit accurate progress payment information, to include payments made to its Sub-Contractor(s), Sub-Supplier (s) or Sub-Consultant(s), with each invoice submitted to the County for payment.
In addition, the Contractor and its Sub-Contractor(s) Sub-Supplier(s) or Sub-Consultant(s) must utilize the contract management software Contract and Diversity Management System (CDMS) (procured by Bexar County and available at https://bexar.smwbe.com/) to report all payments made and received. Payments shall be audited at least monthly for participation and accuracy by County staff or a designated representative of the County. All such related source documents upon which payment is based shall be made a matter of record.
The Contract and Diversity Management System (CDMS) is a web-based paperless system that Prime vendors shall use to report sub-contracting, sub-supplier or sub-consultant payments made to SMWBE for any sub-contracting, sub-suppliers, sub-consultant performance.
The SMWBE Program staff will verify payments and seek to resolve any disputes. Staff provides training and education for all prime and sub-vendors.
For questions or more information, please contact:
Small Business & Entrepreneurship Department
Paul Elizondo Tower
101 W Nueva, STE 112
San Antonio, Texas 78205
The Small, Minority and Women Owned Business Enterprise (SMWBE) Program Advisory Committee shall function only in an advisory capacity and shall make recommendations to the Commissioners Court on various issues and policies concerning and impacting the SMWBE Program and its activity.
SECTION 1: Composition, Appointment and Terms
SECTION 2: Meetings
The Chairman or at least five (5) members may call Emergency/Special meetings, with at least three (3) working days’ notice to all Advisory Committee members. The Small Business and Entrepreneurship Department shall give notice by the method of fax, e-mail, standard mail or telephone. A simple majority of the members will constitute a quorum of the membership. A two-thirds (2/3)-majority vote of the quorum is required for passage of any action that will be communicated to Commissioners Court.
* Simple majority is defined as a fifty percent (50%) plus one (1) of the members appointed and confirmed by Commissioners Court at the time of the meeting.
1. The Executive Committee will be composed of the Chair, Vice-Chair and Chair of each Subcommittee. Subcommittee recommendations are to be submitted to the Executive Committee, which will determine the action items and scheduling of the remaining subcommittee recommendations to be considered by the Advisory Committee monthly.
SECTION 3: Removal
The section for ATTENDANCE states the following:
The SMWBE Advisory Committee shall define the term “excused” of the attendance section of the policy as “being granted with at least 24 hours prior notice of absence to be provided to the Small Business and Entrepreneurship Department.”
SECTION 4: Functions
SECTION 5: Effective Date
April 10, 2001 approved
July 24, 2001 (revised)
October 9, 2001 (revised)
January 29, 2002 (revised)
March 25, 2003 (revised)
The purpose of this Standard Operating Procedures (SOP) is to outline the manner in which this committee will conduct business in General, Special or Emergency meetings and in all sub-committee meetings. It also defines the rules of the relationship between the Advisory Committee, sub-committees, and county departments.
These rules will be used in all meetings conducted by the SMWBE Program Advisory Committee and shall supersede all other rules. Where there is no rule in this SOP nor in the SMWBE Program Advisory Committee Guidelines of Bexar County Administrative Policy 8.0, then will Robert’s Rule of Order prevail.
Emergency or Special Meetings
For Emergency or Special meetings, the ten (10) days’ notice is waived and replaced with a three (3) days’ notice. The Small Business and Entrepreneurship Department shall give notice by fax, e-mail, standard mail or telephone. The meeting may be called by the Chair or at the request of at least five (5) members.
In order to conduct business, a simple majority of the membership shall constitute a quorum for all meetings. A simple majority of the sub-committee members will constitute a quorum. A simple majority is defined as fifty percent (50%) plus one (1) of the members appointed and confirmed by Commissioners Court at the time of the meeting. A quorum is not required to receive sub-committee or staff reports that require no action to be communicated to Commissioners Court. Should a quorum not be established, voting on committee reports or actions items may be conducted via e-mail, fax or mail; provided the necessary background information is given on the particular issue for communication to Commissioners Court. Members shall submit their votes to the Small Business and Entrepreneurship Department staff no later than 4 hours prior to the meeting for submission and recording of their absence.
Public posting of the SMWBE Program Advisory Committee or sub-committee meeting agenda is not required. However, the agenda will be sent to all members and any other individual or organization requesting notice of the meeting. An annual calendar of SMWBE Program Advisory Committee meetings shall be posted and maintained on the Bexar County web-site and in the Small Business and Entrepreneurship Department.
The Executive Committee shall set the General meeting agenda. Members may request that an item be placed on the agenda by calling the Chair, Vice Chair or any member of the Executive Committee or attending the Executive Committee meeting. The sub-committee agendas are set by the sub-committee Chairs.
Recommendations sent forward by sub-committees to the Executive Committee requiring action at the General Committee meeting will be by consensus. The Executive Committee shall forward the recommendations to the general membership for action. Any recommendations made by the Advisory Committee that require action by Commissioners Court, shall be sent forward by the Small Business and Entrepreneurship Department for consideration on the next Commissioners Court Agenda.
Role of the Officers:
Chair/Vice Chair/Sub-committee Chairs
The officers shall serve as the spokespersons for positions of the SMWBE Program Advisory Committee. The officers shall only present the committee’s position to Commissioners Court, the general public or media when making a recommendation on behalf of the Committee. Officers or members may not represent personal views or positions in any way that misrepresents the Committee or County’s position.
The Committee may consider the violation of this requirement and act to remove the officer and/or member from office and/or recommend to the Court removal of the member from the Committee by a two-thirds (2/3) vote at a general, special or emergency meeting. Any action will be reported at the next meeting of Commissioners Court.
All members shall abide by these Standard Operating Procedures once adopted by the SMWBE Program Advisory Committee.
These Standard Operating Procedures shall be reviewed at the first meeting of every new term. They shall be adopted, amended or repealed by two-thirds (2/3) vote of the quorum.
January 14, 2002 (adopted)
February 26, 2003 (revised)
This is the 17th year. December is the year end for SMWVBO and a time for planning the work flow and need for contracts for the following year. It is also the year end for corporations that have developed their budgets for the following year and are ready to start the business process. And, it is the first quarter for public entities that have budgets and are spending them.
Parking and attendance for the SMWVBO Conference is free
The first floor of the Paul Elizondo Tower (101 West Nueva Street), San Antonio Texas
The fee is $14.00 for one owner and $0.50 for each additional owner. The assumed name certificate is valid for ten years.
Before venturing to the courthouse, the following information is needed to file the assumed business name certificate:
The County Clerk’s Office provides the assumed business name certificate on location or via the website at http://bexartx.eforms.kofile.com/48029/AssumedNames/MultiViewCreate/. The certificate must be filled out in its entirety, signed by the owner(s), and notarized. After the certificate is completed you may come to County Clerk’s office at the courthouse or mail in the original certificate with the filing fee to: Bexar County Clerk100 Dolorosa, Suite 104San Antonio, TX 78205 The County Clerk’s Office keeps the original assumed name certificate. If a copy is needed, the fee is $2.00 for a plain copy and $7.00 for a certified copy.
*If you file a complaint on the case with the District Attorney's Bad Check Division, you will be required to swear that the person who stood before you was the same person whose ID number you recorded.
It’s a forum for Small, Minority, Women and Veterans Business Owners (SMWVBO) to develop relationships, acquire knowledge and access opportunities that exist with public and private sector entities for the procurement of construction, professional services, goods and other services. It is also an opportunity to further enhance the knowledge of procurement staff of the availability and ability of firms with the desire to do business.
The first conference was in 2001. December is the year-end for SMWBO and a time for planning the work flow and need for contracts for the following year; it is the year-end for corporations that have developed their budgets for the following year and are ready to start the business process; it is also the first quarter for public entities that have budgets and are spending them.
On April 10, 2001, Bexar County Commissioners Court approved Administrative Policy 8.0 - Small, Minority, and Women Owned Business Enterprise Program, which established the county's program. A very significant component of the policy is to maximize area resources without duplicating services. With that in mind, the SMWBE Program Manager worked with the SMWBE Advisory Committee to develop the program and created the conference. Since the county did not have a facility to hold such an event, the SMWBE Program Manager submitted a recommendation to Judge Wolff to request his leadership on this proposed event. He led the effort to acquire the partnership with the City of San Antonio in order for the county to use the convention center and combine resources for this event, since neither the county nor city had held such an event in the past. The SMWBE Program Manager met with several of her public entity counterparts to solicit their support and commitment to be an exhibitor. Several county departments were asked to provide support since the SMWBE Program Office was a staff of one. During the second year, the private sector certification agency was invited to join the county and city efforts. The Central and South Texas Minority Business Council (CSTMBC) expanded their administrative operations to San Antonio after the announcement of Toyota. The CSTMBC Board has members that represent Washington Mutual, Toyota, H-E-B, and Boeing. The partnership helps to assist the county staff with implementation of the Tax Phase in Guidelines, which outlines commitments from those entities to do business with local and SMWBEs. In 2006, an aggressive effort was added to outreach to the Veterans business owners.
The SMWVBO Conference is an opportunity for the County Purchasing Department to make direct contact with local vendors. SMWBEs can get their questions answered and meet the buyers who make decisions daily to solicit or recommend awards that will directly impact their business. It also provides a place for other County departments and offices to provide information regarding their services or programs for SMWBEs. They include the County Clerk, Tax Office, District Attorney - Hot Checks Section, and Dispute Resolution Center.
The SMWVBO Conference strongly encourages SMWBO to spend their time wisely as attendees and not be an exhibitor. Local chamber trade shows are usually designed to enhance member business opportunities through exhibiting. However, the conference is open to anyone that would like to be an exhibitor. The county SMWBE Program Manager has received comments from several SMWVBO that did exhibit in the past years that they now make a concerted effort to attend and visit with the numerous procurement officials. The conference does have several large minority owned businesses that exhibit each year because they have subcontracting opportunities for other SMWVBO. Because of the tremendous contributions of the county, city, and sponsors, the event is free to attend and includes meals. The cost to the exhibitor is very reasonable and it allows local entities participation which also includes meals for all staff.
The conference is designed in an attempt to meet the needs of those in several areas: A person who owns a business that is available and has the capacity to do business with the public and private sector. A person who owns a business that is available, but needs help building the capacity to do business with the public and private sector. A person who owns a business that is performing work in the private sector, but has not sought public sector opportunities (and vice versa). A person who owns a business and needs help by getting technical or financial assistance. A person who has the desire to start a business and would like to be prepared, know what opportunities and assistance exist. A person why may be working a day job, but would like to start a business one day in the future. A person who would like to network with other business owners, public and private sector staff, and leaders, to enhance their development and overall quality of life.
Visit the Bexar County Clerk’s office at the Bexar County Paul Elizondo Tower, next to the Courthouse to register the business name, 1st floor 101 W. Nueva (Notary public onsite) Call them at (210) 335-2223 or visit them on the web. Copies of misplaced certificates can be obtained.
Contact the Internal Revenue Service (IRS) by visiting Internal Revenue Service's webpage or: IRS San Antonio 8122 Datapoint Dr Suite 210, San Antonio, TX 78229 (210) 841-2090
An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number, and is used to identify a business entity. Generally, Businesses need an EIN. You may apply for an EIN in various ways, and now you may apply online. This is a free service offered by the Internal Revenue Service and you can get your EIN immediately.
Complete the application if you are engaged in business in Texas and:
Texas State Comptroller offices are located in San Antonio or contacted at Texas Comptroller of Public Accounts
Field Office - San Antonio Taxpayer Services and Collections 10010 San Pedro Ave Suite 410, San Antonio, Texas 78216-3862 (210) 342-2300
The City of San Antonio Development Services Department at 1901 S. Alamo St. is a one stop shop for required permits, licenses, zoning, and certificates to operate a business in San Antonio. Businesses located in unincorporated areas of Bexar County need to contact Bexar County Public Works at (210) 335-6700 or visit 233 N. Pecos, Suite 420, San Antonio, Texas 78207. Businesses located in surrounding Bexar County cities listed below need to contact the city offices for the following entities to obtain required permits:
CDPs: Cross Mountain, Lackland AFB, Macdona, Randolph AFB, Scenic Oaks, Timberwood park
Unincorporated Communities: Adkins, Atascosa, Leon Springs, Losoya, Martinez, Sayers, and Wetmore
(Note: for further details on home based businesses please make sure to contact your local entity).
UTSA Small Business Development Center offers training and counseling on international trade and government contracting as well as a variety of other subjects. They can be contacted at https://sasbdc.org/ or 210.458.2460.
SCORE Counselors to America's Small Business Volunteers provide professional guidance and information to maximize the success of America's existing and emerging small businesses. Additional contact information can be found at San Antonio SCORE or 210.403.5931.
No - but the SBA offers Small Business Loans through various financial institutions in and around Bexar County.
For local micro-lending institutions or start up loans please contact:
Note: Certification is not required to respond to any County Solicitation.
Local Bexar County Area
Private Sector Certifications
Visit the Bexar County Purchasing Website and go to the Supplier Portal Registration and follow the steps listed. You can contact the Purchasing Department at 210.335.2211.
The Opportunity Link is an initiative of the Bexar County SBE Department to address business development and small, minority and women-owned business participation in public procurement opportunities.
Go on-line to the SBED Homepage, www.bexar.org/smwbe, and click on the Calendar Button. Subscribe to calendar notifications by clicking on the Notify Me button, and you will automatically be alerted about the latest events in our community.
For more information please contact the SMWBE office at (210) 335-2478 or www.bexar.org/smwbe